Mitchell County Indoor
Recreation Center

Invitation to Bid &
Contract Documents

Artist rendering of the Mitchell Recreation Center, to be built in Bakersville, NCMitchell County will be contracting for the construction of a 1,320 square feet indoor recreation center.

An architects rendering of the completed structure is shown on the right. All bidders must have a current North Carolina General Contractors Licence, unlimited classifications. A bid bond will be required of all bidders and Payment Bond and Performance on AIA Forms in the full amount of the contract price will be required from the successful low bidder. Construction must start no later than July 15, 2024 and substantial completion achieved in one year following the start date. All bids are to be sealed and will be publicly opened on May 1, 2024.


About the Project

The Project consists of erecting a pre-engineered, prefabricated steel building on a prepared, compacted and leveled pad located at 47 Crimson Laurel Circle containing a gymnasium surrounded by an indoor walking track on the eastern portion of the building and an adjoining area containing exercise rooms, restrooms, locker rooms,
storage rooms, laundry room, concession stands, equipment room and hallways. The dimensions of the gymnasium are 76 feet in width and 110 feet in length and the dimensions of the remaining portion of the structure is 68 feet in width and 70 feet in length. The location of the building site, prepared pad, with building location is shown on a survey plat prepared by Mountaineer Land Surveying, P.A. dated January 23, 2024 and recorded in the office of Mitchell County Register of Deeds in Plat Book 5 at page 185 .A copy of that survey plat is included in the Bid Package. The Building foundation will consist of shallow concrete foundations with allowable net bearing pressure up to 3,000 pounds per square foot and the installation of a concrete slab
floor on the existing pad.

Installation of utilities will require the disturbance of portion of the filled and compacted areas. Portions disturbed must be refilled and compacted to at least 98 percent maximum dry density obtained in accordance with ASTM Specification D-698 Standard Proctor Method and capped to existing pad level with 4 to 6 inches of stone, NCDOT NO. 57 or equivalent. The filling and re-compaction of disturbed areas must be inspected by representatives of Catawba Valley Engineering and approved before installation of the concrete pad. The Project will also include interior partitions, flooring, doors interior finishing, plumbing, lighting, heating and cooling fixtures and lines, outdoor ground level HVAC units, sports equipment and fixtures including backboards and scoreboards, fire alarms, panel boards sprinkler system, power and technology wiring and infrastructure.

A detailed description of the Project including complete construction plans, designs and specification are available for inspection and download under the Bid Documents section on this page. The Plans and Specifications included in the Construction Documents were prepared by Cook Engineering and Inspection Services, PLLC in collaboration with Scott W. Bartholomew Architectural and Sims Group Consulting Engineers. Questions regarding the plans and specifications should be directed to Stan Cook at cookengineeringpllc@gmail.com or by telephone at 828-385-3453.

Mitchell County has prepared a Modified AIA Construction Contract (AIA Document 101-2017 to be offered to the successful bidder. Mitchell County expects a contract to be agreed upon and executed by it and the successful bidder by May 20, 2024 and construction to begin by July 15, 2024 with a substantial completion date of July 15, 2025. A draft of the proposed contract is also available on the Mitchell County Website as part of the Construction Documents.

From the execution of the Construction Contract until the final completion of the work the Contractor shall be responsible for site safety, site security and for site erosion control. Site as used in this paragraph includes all the area shown on the Site Map included in the Bid Documents displayed on the Mitchell County website and referenced above. Site also includes areas used by Contractor for equipment and vehicle parking, materials storage, and any areas outside the plat perimeter that may be disturbed for utility connections to the building. It is recommended that all potential Bidders visit the site. If a site visit is prearranged between 8:30 am and
4:30 pm, Monday through Friday a person employed by Mitchell County or the architectural group will be available to show the building site and utility connection locations to the potential Bidder. Potential bidders desiring to inspect the site during those hours should contact Allen Cook, County Manager by telephone at 828-385-0026 or by email at manager@mitchellcountync.gov

All bidders are notified that the provisions of NCGS 143-129 will be observed and complied with in letting and executing the work. The requirements of NCGS 143-128.2 regarding minority business participation guidelines shall apply. The successful bidder shall fully comply with the requirements of Article 2, Chapter 64, North Carolina General Statutes (E-Verify) and assent to compliance therewith in writing before executing the construction contract.

No bid will be considered unless it at the time of delivery of the bid to Mitchell County it is accompanied with a bid bond in an amount of at least 5 percent of the bid amount or by cash or certified check in that amount as required by NCGS 143-129(b). A copy of an acceptable Bid Bond is included in in the Construction Documents.

Before the contract will be awarded to the successful bidder it must furnish a performance bond and a payment bond in the amount of one hundred percent (100%) of the construction contract amount executed by one or more surety companies legally authorized to do business in North Carolina. Mitchell County requests Bidders and sureties to use AIA Document A312-2010 Performance Bond and AIA Document 312-2010 Payment Bond for bonding purposes. All sureties must be approved to execute such bonds in the state of North Carolina. Payment and Performance Bonds must be in the amount of the full Bid price and must be presented to Mitchell County no more than 10 days after bid award.

IMPORTANT DATES

  • April 10, 2024 – 2:00 p.m.
    Prebid Meeting at the Building Site in Bakersville
  • April 23, 2024
    Substitutions & Questions Deadline
  • May 1, 2024 – 3:00 p.m.
    Bid Opening at the Mitchell County Administration Office in Bakersville
  • May 6, 2024
    Bid Award – Intent to Select

 


 

BID DOCUMENTS

Download a PDF of the documentation related to the bid process for the Mitchell County Indoor Recreation Facility. The document can be opened with any PDF reader. You can download the free Adobe Reader software.